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The Regular Meeting You Need to Schedule but Probably Haven’t

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Bizly

May 18, 2016

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2 min read

If one of your employees saw the book Death by Meeting on your desk, would she nod? If death and meeting together resonate in your workplace, you may have room for improvement as a leader.

Patrick Lencioni’s 2004 book Death by Meeting builds on many of the principles he espouses in his previous work. Lencioni’s advice has teeth: The Five Dysfunctions of a Team has sold over two million copies, and even after 14 years remains on the Wall Street Journal business bestseller list. Death by Meeting is a fable about a team with some serious dysfunctions, especially around meetings. But Lencioni has wisdom to share.“

The single biggest structural problem facing leaders of meetings,” says Lencioni, “is the tendency to throw every type of issue that needs to be discussed into the same meeting, like a bad stew with too many random ingredients.” The result is a meeting that is unsatisfying for everyone.

He instead recommends a structure with four very different types of meetings:

  1. Daily check-in — 5 minutes

  2. Weekly tactical — 45–90 minutes

  3. Monthly or ad hoc strategic — 2–4 hours

  4. Quarterly offsite review — 1–2 days

Each has a clear and distinct purpose, so time in the meeting can be used efficiently and everyone leaves with expectations met. Now that’s satisfying.

Let’s focus here on the last meeting type: What makes an offsite review special? The purpose of an offsite is to look at strategy, industry trends, competitive landscape, key personnel or team development–all those big-picture issues often pushed aside by more urgent matters in the office. The offsite, Lencioni says, is an opportunity to step away to review the business in a more holistic, long-term manner.

But quarterly offsites can leave participants feeling overwhelmed or can be dismissed as boondoggles. To prevent this, Lencioni recommends these keys to success:

  • Get out of the office

  • Focus on work and limit social activities

  • Don’t overstructure or overburden the schedule

Of the four meeting types, the offsite can be the easiest to neglect, yet one can argue it’s the most essential — especially considering the long-term nature of its review of the business. At Bizly, we make a point of going offsite regularly for the change of scenery to spark ideas and the removal of distractions to focus. (Of course, our booking tool makes it super-easy and cost-efficient to find the space.)

What’s holding your team back from getting out of the office this quarter?

Bizly is a platform for instantly booking private meeting rooms at leading hotels. Browse and book online here. Download the app here. (Android coming soon.) At Bizly we’re all about amazing meetings that move business forward.

bizly-image

Bizly

May 18, 2016

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2 min read

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